Instruction for incoming students

Necessary steps

1. Before departure to host university

First of all please confirm the Scholarship acceptance sent by the coordinator of the project (alfabet@ftz.czu.cz)
Contact your host university to confirm the mobility period and confirm it to the coordinator of the project to (alfabet@ftz.czu.cz)
You will receive the Confirmation of scholarship from Alfabet team.
Fill in the Learning agreement with your home university coordinator and send it confirmed by your home university coordinator to your host university coordinator scanned
Check all required documents for VISA application, prepare it and apply for VISA (be aware that the VISA process can take up to 3 months)
If you need a reservation of flight for VISA application, contact Travel agency Go travel (go.travel@email.cz) to arrange the reservation
If you need the health insurance to apply for VISA please contact the coordinator of the project (alfabet@ftz.czu.cz) to arrange it for you
If you go for full degree, prepare all necessary confirmations of your previous degree for future nostrification of your diploma - ask at your host university for the details
After you obtain the VISA, send a copy of it to Travel agency Go travel (go.travel@email.cz) to obtain the flight ticket and the coordinator of the project (alfabet@ftz.czu.cz) to get the health insurance

2. After arrival to host university

Please confirm the arrival to the coordinator of the project (alfabet@ftz.czu.cz)
Fill in Scholarship Agreement, give it to the coordinator of the host university and send it to the coordinator of the project to (alfabet@ftz.czu.cz)
Scan the boarding passes and send it by e-mail to (alfabet@ftz.czu.cz). Give the original boarding passes to the Alfabet coordinator at the host university or send them by post to: Ingrid Melnikovova, Fakulta tropického a subtropického zemědělství, Česká zemědělská univerzita v Praze, Kamýcká 129, 165 00 Praha 6 - Suchdol, Czech Republic
Make changes of Learning agreement if necessary.
Send a 1 page report of your study outcomes to the coordinator of the project (alfabet@ftz.czu.cz) per semester

3. Before departure to home

If you are on full mobility and you do not have the return ticket, contact to Travel agency Go travel (go.travel@email.cz) to get the return ticket 3 months before your return
Confirm the mobility period with your host university coordinator, he/she confirm it to the coordinator of the project (alfabet@ftz.czu.cz) by filling in the Mobility period confirmation
Fill in evaluation questionnaire and send it to the coordinator of the project (alfabet@ftz.czu.cz)
Write the teaching staff/post doc/PhD report and send it to the coordinator of the project (alfabet@ftz.czu.cz)
Send a scan of your Transcript of Records or Diploma of your degree to the coordinator of the project (alfabet@ftz.czu.cz)

4. After arrival to home

Please send the original boarding passes to address of the coordinator of the project:

Petra Chaloupkova

Faculty of Tropical AgriSciences

Czech University of Life Sciences Prague

Kamýcká 129, 165 21 Praha 6-Suchdol